FOR THE APPLICANT:
Records Checks and Associated Processes
We only process requests from persons currently living in the city of Stratford (ex. If you pay your taxes to the
City of Stratford, you are a resident).
We offer three types of Police Records Checks forms and these forms can be filled out online or in person.
Their fees (credit or debit if applying online, CASH ONLY if applying in person) are explained below:
1) CRIMINAL RECORDS CHECK (CRC) - Visit Page
This type of records check only includes criminal convictions, but will not include: expired young offender records, discharges, outstanding
charges, warrants or current court orders.
2) POLICE INFORMATION CHECK (PIC) - Visit Page
This type of records check includes criminal convictions, discharges, current charges, warrants and court orders. However, this check does NOT include negative police contacts or a Vulnerable Sector Check.
Please Note: ALL ADOPTION APPLICATIONS MUST ALSO HAVE FINGERPRINTS taken in order for the Record Suspension Database to be checked by the R.C.M.P. We charge $70 for fingerprinting.
3) POLICE VULNERABLE SECTOR CHECK (PVSC) - Visit Page
This records check includes criminal record, discharges, current charges, warrants, court orders, exceptional non-conviction charges which may include a finding of not criminally responsible and a search of the Record Suspension Database for any offences that the Minister of Public Safety and Emergency Preparedness authorizes for release when supported by fingerprints submitted to the R.C.M.P. (Please note a Vulnerable Sector Check cannot be conducted for anyone under the age of 18 years.)
Sample Declaration Form
Hours of our front office are from 8:00 AM – 4:00 PM Monday to Friday.
You will be notified upon completion of your form to pick it up at the front counter. You will be asked to present identification when you pick up your form. It takes approximately two weeks for us to complete a records check, provided the applicant has not lived outside of Stratford for five years. If we have to ask additional police services to check their local records, it may take longer.
If you do not agree with the information on the records check and are not satisfied with the explanation given by the front office clerk, you may submit a letter in writing to the Chief of Police listing your reasons in asking for an appeal.
ONLINE RECORDS CHECKS FORMS